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11 Best Project Management Tools of 2022

Effective project management tools enable the seamless planning, execution, and management of projects. These resources are more helpful when you need to work on projects as a team, especially in this era where remote working has become the norm.

The Hugo Team
The Hugo Team
The team transforming meeting productivity
11 Best Project Management Tools of 2022

Effective project management tools enable the seamless planning, execution, and management of projects. These resources are more helpful when you need to work on projects as a team, especially in this era where remote working has become the norm.

As a project manager, you should utilize and integrate project management into your activities to ease the tracking of project success and enhance collaborativeness. Everyone has their own unique approach to project management. Some prefer maintaining checklists for simple projects, while others are obliged to implement advanced planning techniques for complex assignments.

Whichever option you prefer, there are always project management tools that can ease your task burden.

This guide covers 11 project management tools that you can utilize for your business in 2022. The information contained herein has been collected following extensive testing of each resource.

Read on to learn more about the tools we have chosen to help you improve the effectiveness of your project management.

Contents:

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What are Project Management Tools?

A simple definition of a project management tool is software that enables the collaborative planning, execution, and management of resources within a project team. These tools allow team members to cooperate more efficiently to ensure that projects are completed as initially intended. Although there are different types of project management software, all these tools have similar capabilities, as explained below.

  • Collaboration functionalities Collaboration is one of the key elements of project management tools. Some basic examples of collaborative functionalities are the ability for team members to chat in real time, share documents, and track each member's progress.
  • Task assigning and tracking – As stated in the previous point, project management software enables task tracking. Another standard functionality is task assigning, where the project manager can allocate assignments to team members across the project lifecycle.
  • Document sharing – Project success cannot be realized if team members cannot share documents. Project teams can also share resources pertinent to specific assignments.
  • Differentiation of parent and child projects – Another functionality of project management tools worth sharing is the ability of project team members to work on tasks based on size and complexity. Most project management tools feature parent projects and child projects.

Why are Project Management Tools Important?

There are several reasons why you should integrate project management tools into your work:

  • Enhanced organization: Sometimes, getting work done can be challenging, especially when team members' motivation levels fall. The utilization of project management software ensures that the project manager easily tracks each member's input, which boosts goal accomplishment.
  • The protection of project budgets: Whether big or small, each project has specific costs. Project managers are tasked with ensuring that spending is kept at a minimum. In this context, project management tools can help you minimize project costs by allowing time tracking, budget reporting, and progress tracking.
  • Easy data sharing: Inter-group sharing is a common functionality in all project management tools. As a project manager, you should make information available to all team members. Uninterrupted information and data sharing enable transparency and allow better communication.

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The Best Project Management Tools for 2022

We have compiled a list of 11 project management tools we believe are best for business in 2022 based on extensive testing of each resource.

Hugo

Based on our assessment, the best project management tool that you can use for your projects is Hugo. Hugo is ideal because it enables you to arrange your project calendar, tasks, and notes in one place.

You can sync your project calendar with Google or Office 365 calendars, meaning that you can run your group team meetings as soon as you sign up on the platform. When running team meetings, you can create events where attendees can sign in through Zoom links shared from the Hugo calendar.

After the meetings, you can share notes with team members, assign tasks to specific users, and synchronize the meeting details with your company's Customer Relationship Management (CRM) software.

Hugo further integrates project management, task management, and workflow management to enhance project success. Task management is vital because it helps avoid scope creep. On its part, workflow management ensures that there are no repeated tasks on your Hugo interface.

Another vital feature of Hugo is the presence of several integrations such as virtual chats, video conferencing, and project management resources of your liking (such as Twitter, Shopify, and Slack). The Zapier integration lets you connect your Hugo tasks and schedules with more than over 4,000 applications.

The Hugo free plan allows up to 10 users, unlimited documents and tasks, basic integrations, unlimited private templates, information sharing, and access to more than 100 templates.

You can also get Hugo Pro for $6 /user/month billed annually or $8 /user/month billed monthly. The perks of this plan are everything contained in the free plan, up to 25 users, live chat support, user groups, premium integrations, and template sharing.

Although yet to be fully rolled out, the company further offers a Business Plan where you benefit from additional features such as form fields, calendar insights, roles, permissions and admin tools, and calendar insights.

Monday.com

Monday.com is an easy-to-use project management tool that integrates visual layouts that help you track the progress of your work. The main features contained in this platform are resource and project management, collaboration, time tracking, and reporting.

This project management tool also integrates a project reporting interface that collects data from several dashboards, enabling better task, hour, and invoice tracking. There are also notable integrations to third-party resources like Google, Slack, Gmail, Typeform, GitHub, and Google Calendar.

We recommend Monday.com because it is highly customizable to suit your project team's specific needs. The company offers its project management services at $6/user/month and can request a free 14-day trial or a free plan for less than 2 users.

Asana

Asana is a free project management tool available for Web, iOS, and Android systems.

With Asana, you can break down your projects into sections. The tool features dashboards that can enable you to view already completed projects. Asana can also be compared to a normal to-do list where you can add tasks and rearrange them to your team's liking.

Another important feature is that Asana enables users to create extra lists when your project's tasks cannot be systematically arranged. Users can also customize these extra lists by sharing them with only authorized personnel.

With the free plan, you can work on unlimited projects and tasks. The platform also offers unlimited storage space. If you need to upgrade, you will spend $10.99/user/month, which gives you the Premium plan. Some of the perks of the Premium plan are advanced search, task dependencies, and tracking project timelines.

Trello

The Trello project management tool is available for Web, Windows, macOS, iOS, and Android.

Trello is also free, and it enables users to plan their tasks with unlimited Kanban boards. For freelancers, Tello integrates functionalities that allow the organization of assignments on personal boards, where progress can be tracked through the project lifecycle.

Another feature that can greatly improve project integrity is the Power-Up option, also available on the free plan. You can also arrange your tasks on the calendar, prioritize new tasks over old ones, and vote on available tasks.

If you wish to upgrade, you can part with $5/user/month to get the Standard plan. The Standard plan features unlimited Power-Ups, team boards, custom fields, and approximately 1,000 monthly automated commands.

Teamwork Projects

Teamwork Projects' design enables users to work seamlessly with the other workflow tools. The platform features a virtually attractive interface with several tools for creating projects and developing tasks and milestones. Teamwork Projects can be used across iOS, Web, and Android devices as well as on Google Chrome.

The main features of the Teamwork Projects project management tool are the ability to set project dates, assign task priority, share your progress with team members, create Gantt charts for your projects, and track team performance.

Teamwork Projects has a free 30-day trial and a Pro plan that goes for $9/month per user.

Airtable

Airtable is another free project management tool available for Web, iOS, and Android.

The Airtable interface resembles a spreadsheet where users can choose from several suggested templates for projects. Therefore, you can customize your projects based on your team's requirements by building your own or perfecting the available templates.

The only challenge is that project customization can take up much of your time, especially if you are new to the platform. However, the ability to tailor your column headers, data validation options, and field types can improve the efficacy of your work.

The free Airtable plan features unlimited bases, five view options, 1,200 records per base, and Kanban charts. You can also upgrade to the Pro plan for $10/user/month to get more bases and 5 GB of attachments.

ClickUp

ClickUp is also free, and you can use it across your Web, iOS, and Android devices.

On ClickUp, you can choose from 11 task views. Notable examples are mind maps and Gantt charts. It is also worth mentioning that this project management tool has four unique page views that you can choose from: Chat, Doc, Embed, and Form.

The free plan offers unlimited tasks and can be used by an unlimited number of users. You can also enjoy 100MB of free storage, unlimited 100 Gantt charts and mind maps, timeline views, and dashboards. The ClickUp Unlimited plan goes for $5/user/month.

Wrike

You can use Wrike across your Web, Mac, Windows, iOS, and Android devices.

The free plan gives you unlimited projects for an unlimited number of users. Like Airtable, Wrike allows you to create visually attractive spreadsheets to suit your project needs. You can also change your progress status as you progress, which enables the creation of task status reports.

If you wish to upgrade to the Wrike Professional plan, you will part with $9.80/user/month. Some of the parks that come with this plan are unlimited Gantt charts and unlimited shareable dashboards.

ProofHub

ProofHub offers project managers a central platform to work on their task lists, Gantt charts, workflows, discussions, documents, and calendars. The platform enables users to plan, consolidate, and track each team member's activities.

In terms of pricing, ProofHub allows an unlimited number of users for a standard fee regardless of the plan they opt for. There are two available plans: the Essential plan ($50 per month) and the Ultimate Control plan for $99 per month.

Zoho Projects

Zoho Projects is another project management tool that features several payment plans, payable monthly per user. These plans are listed below:

  • A forever free option with standard features and a limited number of users.
  • A Standard plan goes for $3. Here, you get custom issue tracking and project statuses for 10 users.
  • An Express plan goes for $4 for up to 50 users. The main features are Gantt charts, recurring tasks, and timesheet approvals.
  • A Premium plan goes for $5 for 100 users. The main features are business rules, task automation, budgeting, and resource utilization.
  • An Enterprise plan that goes for $6. This plan can be used by an unlimited number of users and features global Gantt charts, custom roles, and inter-project dependencies.

Kanban Tool

Finally, Kanban Tool is ideal for agile development. This project management tool enables project managers to visualize their workflow progress and seamlessly time-track. Another important feature of the Kanban Tool is the ability of team members to collaborate on projects, share documents, get notifications, and report on project progress from a mobile application.

The free plan allows up to two users and the integration of two project dashboards.

You can also upgrade to a $5/user/month paid plan with unlimited dashboards or the $9/user/month plan where large enterprises can access user management, time-tracking, and reporting capabilities.

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How to Choose a Project Management Tool

After checking out the project management tools that work best in 2022, check out the following points to learn you can choose one that suits your or your business's needs:

  • Choose a tool with a visually appealing User Interface (UI).
  • Always consider value for money and ensure that you stay within your budget.
  • Choose a resource that makes it easy for your team members to understand its functionalities to minimize time overruns.
  • Finally, always go for a project management tool with several integrations, such as Gantt charts, time tracking, and workflow management tools.

Conclusion

As has been stated, effective project management tools should enable the seamless planning, execution, and management of projects. In this guide, we have covered 11 such tools that we believe can enhance the realization of project success.

Hugo is the best based on its numerous capabilities and flexible payment plans. The company also plans to fully roll out a Business Project Management Plan soon.

Click here to subscribe to one of Hugo's three plans to help your seamlessly manage all your project management activities.

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