Are you looking for the best examples of well-organized, effective meeting agendas? That’s a good thing because the more prepared you are for your next meeting, the better the meeting is going to go.
Meetings are most likely one of your larger expenses in your organization, ranging from hundreds to thousands of dollars in salary. Taking up so much time and energy like this, it makes sense to take a couple of minutes to make sure that everyone’s time is well spent.
A thoughtful agenda helps everyone show up to the meeting knowing what is can happen, what will be discussed, and what decision-making needs to take place.
No matter how you organize your meeting agendas and notes, you can use these examples. It doesn’t matter whether you put your meeting agenda in your calendar invite, in a Google doc, in Word, or you use a meeting notes hub like Hugo — although every approach to organizing meeting agendas and notes has pros and cons.
What matters most, though, is that you have a meeting agenda at all. As many of two-thirds of all meetings don’t have one — so, if you are here to plan the agenda for your next meeting, good on you! You’re already doing better than the majority of meeting organizers.
Building your agenda
Across many different types of meetings — whether they are staff meetings, committee meetings, project check-ins, or a sales call — there are common items you will see listed on agendas over and over. You might think of these as the building blocks for your agenda, where you can pick and choose what agenda items are appropriate for the meeting that you’re going to hold.
Here are some items that you commonly see on meeting agendas:
- Welcome & introductions
- Agenda overview
- Status Updates
- Question & Answer (Q&A)
- Action Items (initially left blank)
However, none of these agenda items are helpful without more detail, and that is where seeing some meeting agenda examples that cover a variety of topics is going to be very useful. Below are five sample meeting agendas that have been filled in to give you a better sense of how the meeting agenda should actually look.
Of course, if you’re just looking for templates to copy, you may want to skip this part and instead headed straight to our gallery of 80+ meeting agenda templates that are free to download as Google Docs and Word Docs. (These agenda templates also come standard in your free Hugo account.)
Just remember, however you decide to download these meeting agenda templates, make sure you put them to use! A meeting agenda is only going to lead to a better meeting if you actually use it.
Always state the meeting's purpose or goal
Before we dive into the sample agenda templates, the biggest common mistake people make when putting together meeting agendas is not explaining why the meeting exists in the first place. Every meeting should have a clear goal so that everyone who shows up knows why they showed up. (Turns out, people really appreciate knowing why they were invited to a meeting!)
Here's a short video covering the do's and don'ts of stating your meeting's purpose.
And now, on to the example agenda templates! 👇
Simple meeting agenda
This is a simple meeting agenda that is highly adaptable to a variety of meetings, especially short, casual meetings that don’t have that many items up for discussion or decision.
Team meeting agenda example
The sample agenda is for a team meeting. Often these are meetings that happen about once a week that involve all the members of a specific team who come together to brief each other on what they’re working on. It’s also a useful time to leverage the group’s combined intellect to solve problems.
Business meeting agenda sample
Here’s a sample meeting agenda that could cover a range of business meeting needs. We start by looking at what happened last time and making sure that everything is going according to plan. Then the meeting moves into a quick check on key metrics, some status updates, and a special section to make sure that any decisions that need to be made get made.
Formal meeting agenda template
For more formal meetings that follow the traditional structure, make sure to use a more formal template. This applies to both a formal business meeting agenda, but it can also serve as a good example of a committee meeting agenda template, or even a board meeting. (By the way, this structure is usually based on a framework called Robert’s Rules of Order.)
This agenda template both helps you organize the meeting, run it according to the proper procedures, as well as prepare meeting minutes in the process. (Check out this article if you need guidance on the best way to take meeting minutes.)
Weekly leadership meeting sample agenda
Leadership teams should meet on a regular basis in a meeting where the biggest issues impacting a team or company are brought to the surface. This is less formal than a board meeting, but still highly strategic. Here’s an example agenda for this kind of executive meeting.
Now that you have seen a variety of sample meeting agendas, it’s time to go out and create your own. Be sure to get a head start.
And if you want to learn how to run your meeting effectively, read this article on the ingredients of an effective meeting strategy.