The best free alternative to
Google Docs for meeting notes.

Not just a doc — Hugo helps you share agendas, organize meeting notes, and track tasks, all with the help of your calendar.
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If someone had a deliverable, it would live in that Google Doc silo. It wouldn't remind them of what tasks to complete. Pretty much the meeting would happen, everyone would disperse . . . and no one would view that doc again.
Blake O'Connor
Jerrick Media
Miro logo

Is Hugo a good Google Docs alternative for note-taking in meetings?

Compare notes app features side-by-side.
Hugo logo (blue)
Google Docs logo
Pricing
Purpose-built for meetings?
Yes
No
Free plan
Free Plan Limits
10 users max
Basic integrations
Associated with an @gmail.com email address
Paid Plan Upgrades
Pro:
Unlimited users
Premium integrations
Team templates
User roles and groups
Live chat and customer success

Custom:
SSO and provisioning
Calendar reporting and analytics
Additional compliance and security
Share from your professional G Suite account
Create shared folders with your team
Features
How are notes organized?
Auto-organized based on your calendar
Organize in folders
Collaborate on docs
Task Management
Supports handwriting /drawing
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Supports Markdown
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App Integrations
Send your meeting notes and tasks 20+ apps
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Chrome Extension
Fully-functional mini-Hugo
Offline access
Support & Success
Help Center
How-to Guides & Videos
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Vote on Feature Requests
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Live Chat Support
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Meeting Health Assessment
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“In-Person” Virtual Training
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Free books on improving meetings and teamwork
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What are the top 3 differences between Hugo and Google Docs?

1 | Hugo is purpose-built for meeting notes and tasks.
With Google Docs, you get a generic type of document, with no specific features to help with meetings.

2 | Hugo uses your calendar to help you stay organized.
Hugo pulls in your meetings, making it fast and easy to set agendas and take notes. Everything is auto-organized based on your calendar event data, like who is at the meeting and what company they’re at.

Google Docs stores documents in folders. For a lot of people, this is tedious for meeting notes. Documents get cluttered or lost, and are never looked at again.

3 | Google Docs doesn’t help before and after the meeting. Hugo does.
Hugo helps you prepare for meetings with agenda templates and pre-meeting tasks. Then after the meeting, with integrations with 20+ CRMs and project tools, Hugo wants to sync your work with the tools you use everyday.

Instead, with Google Docs, you’ll have to copy and paste any info that you need to use somewhere else.

How is Hugo the best replacement for meeting notes in Google Docs?

Connect your meeting notes to the tools you use most

With #tagging, @mentions, and 20+ integrations, you can instantly sync info and create tasks from any meeting note. (No more copying/pasting.)
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We have Hugo connected to Slack, Hubspot, Github, Jira and Zoom. I will never forget the moment when I took my first meeting note in Hugo. It was as if all of my team and apps were in the meeting with me.
Chris Batdorf photo
Luis Barbosa
Infraspeak

Stay organized. Show up prepared

Agenda templates and timely reminders help you build better meeting habits without much effort.
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For the meeting itself — the actual oomph is in the notes. It's an alignment moment even before the meeting starts.
Tasha Gideon photo
Tasha Gideon
Verrah

Shared meeting notes, with privacy built-in

Build a strong culture of shared note-taking on your team. Collaborate on meetings with customers and colleagues. Hugo offers sharing and security options for every kind of meeting, inside and out.
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Everyone can contribute to the agenda ahead of time, collaborate live during the meeting, post in Slack, create tasks, and send a link to the notes for the customer too – without leaving Hugo.
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Thom Swanson
Balti Virtual

Find any note or task in seconds

Hugo auto-organizes your notes by attendees, companies, and meeting details so you don’t have to. Search notes using multiple variables to find exactly what you need.
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Hugo helps me daily. When someone asks me something like ‘I can’t remember but did we make a decision to do x a few weeks ago?’ I can just search my meeting notes to find the answer in less than 30 seconds.
Tom Wells photo
Tom Wells
Unique X
Get Hugo For Free
(free for up to 10 users)
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The calendar integration and templates are huge for me . . . In a meeting-driven world, it has been transformative to have everything so easily documented and searchable.
Nick Valuri
Zapier
Nick Valluri photo

See Hugo for yourself (3-minute video)

Frequently asked questions

How much does Hugo cost compared to Google Docs?

Google Docs (and, by association, Google Drive) has a free plan, but it requires using your personal @gmail.com account. Or, if you’re already a G Suite customer, Google Docs comes with your other Google services.

Hugo’s free plan syncs with your work calendar regardless of whether you’re a G Suite or Microsoft 365 customer.

G Suite starts at $6/month per user. Hugo also starts at $6/user/month, but for teams of 11+.

All this said, the real cost of using Google Docs for your meeting notes and agendas comes in time, effort, and lost notes.

Should I still use Google Docs if I switch to Hugo?

Maybe. Hugo ultimately is here to help your meetings. For setting agendas, taking notes, and tracking tasks related to meetings, Hugo is an excellent alternative to Google Docs.

However, Google Docs are still useful for a variety of other uses. Just about any non-meetings-related document still has a home in Google Docs. In fact, here at Hugo, we use Google Docs all the time, just not for our meetings.

How is Hugo’s task management different from using bullet points and comments in Google Docs?

Most people track tasks using bullet points in Google Docs, although you can also assign a comment to a person to track a task.

Hugo offers checkable boxes. This is quick and easy. While there is a way to check boxes in Google Docs, it’s tedious and most people aren’t aware of how to do it.

Hugo also has full-featured task tracking. For any meeting, you can create tasks, assign them, and apply a due date. You can set reminders about your tasks to go into your email, or in Slack.

This makes Hugo a great way to track meeting action items. You can also use tasks in Hugo to help prepare for meetings, like by assigning tasks to fill in parts of the agenda or read a document ahead of time.

Can you share Hugo notes with people who don’t use Hugo?

Yes. Just like you can share a Google doc with anyone, Hugo does the same. Sharing with Hugo may actually be easier.
 
Since Hugo connects to your calendar, the app knows who is invited to every meeting. This lets us surface smart suggestions for who to share with, so you don’t even need to type someone’s email address, for example.

Can I trust Hugo with my data?

Absolutely. Hugo is the safest place for your meeting knowledge, with investments that support compliance with security protocols like Privacy Shield and SOC2. We also offer a variety of privacy controls, so, for example, you can even have a private meeting note and a shared note for the same meeting.

Learn more about our privacy terms and policies here.

Jason Spinnell photo
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Just as Slack connects us to our colleagues and tools through an innovative collaborative interface, Hugo does the same with meeting notes . . . Hugo will quickly become the go-to solution for organizations that want their teams to be more aligned and their meetings more productive...
Jason Spinnell
Slack

Get Hugo Free

Connect your calendar, invite your team and experience better meetings in minutes