What's the best meeting scheduling app in 2021?

Google Calendar vs. Calendly vs. Doodle vs. Rallly vs. ScheduleOnce

Best Meeting Scheduling App

The tools you use to schedule meetings matter. They affect the logistics of your meetings, and whether putting those meetings on the calendar is convenient, or a kerfuffle.   

So in this article, we’ll evaluate the scheduling features of Google Calendar, Calendly, Doodle, Rally, and ScheduleOnce based on five important criteria:

  • Integrations. What other apps does it integrate with?
  • Ease-of-use. Is the interface intuitive?
  • Device availability. Does the app have a mobile, browser, and/or desktop version?
  • Timezones. How hard is it to figure out timezones?
  • Customization. How customizable is the scheduler?
Integrations - Best meeting scheduling app

Does the scheduling app integrate with other business tools?

Google Calendar
Calendly
Doodle
Rally
ScheduleOnce
Integrations
4 star rating
5 star rating
3 star rating
5 star rating
3 star rating

Rallly would get fewer stars if it could because it provides no integrations. But since Rallly’s main value proposition is privacy—that’s a feature, not a bug.  

ScheduleOnce and Doodle's integrations, on the other hand, both provide a little more than the minimum. They have native integrations with popular video conferencing, calendar, and CRM apps like Teams, Zoom, Outlook, Google Calendar, and Salesforce. And they both have APIs.

Calendly’s integration library includes many of the most common apps in the following categories:

  • CRMs
  • Calendars
  • Video conferencing
  • Marketing tools
  • ATS and recruiting
  • Payment processing
  • Analytics

Google Calendar also scores high on integrations but more so because so many tools already integrate with it. 

Best meeting notes app for collaboration

Which meeting scheduling app is the easiest to use?

Google Calendar
Calendly
Doodle
Rally
ScheduleOnce
Integrations
3 star rating
4 star rating
3 star rating
4 star rating
3 star rating

Since you’re not the only one who interacts with your meeting scheduling app, we look at ease of use for both you and your meeting attendees. 

Rallly and Calendy tie with top ratings, but for different reasons. Part of what makes Rallly so intuitive is its relative lack of features. All you can really do is create an event, tally votes, share links, and engage in discussion. 

Calendly is far more powerful, with integrations for analytics, add-ons for lead generation, and much more. Yet even with its full feature set, Calendly feels lightweight and easy to learn. 

ScheduleOnce is even more powerful than Calendly in terms of features and performance. And its interface isn’t bad, but non-enterprise users might find much of its functionality excessive.

Doodle is super intuitive if you’re a recipient. You just click the Participation link you were sent, enter your name, and select your availability. But for organizers, especially compared to Rallly, Doodle’s a bit more involved. 

You need to configure poll settings, and with Premium, you have deadlines, automatic reminders, and other settings you may or may not want. You can try creating one for free to see what it’s like.

Google Calendar is comparable in usability to Doodle because it’s a fairly intuitive meeting scheduler. But certain specific things like connecting to other calendars and the default Google Meet setting are annoying enough to earn Google a three-star rating.

Rallly would get fewer stars if it could because it provides no integrations. But since Rallly’s main value proposition is privacy—that’s a feature, not a bug.  

ScheduleOnce and Doodle's integrations, on the other hand, both provide a little more than the minimum. They have native integrations with popular video conferencing, calendar, and CRM apps like Teams, Zoom, Outlook, Google Calendar, and Salesforce. And they both have APIs.

Calendly’s integration library includes many of the most common apps in the following categories:

  • CRMs
  • Calendars
  • Video conferencing
  • Marketing tools
  • ATS and recruiting
  • Payment processing
  • Analytics

Google Calendar also scores high on integrations but more so because so many tools already integrate with it. 

Best meeting notes app for collaboration

What devices can I use to schedule meetings?

Google Calendar
Calendly
Doodle
Rally
ScheduleOnce
Web Browser
Check
Check
Check
Check
Check
iOS
Check
Check
Check
Check
Android
Check
Check
Check
Check
macOS
Check
Check
Check
Check
Windows
Check
Check
Check
Check
Overall
5 yellow stars
5 yellow stars
5 yellow stars
5 yellow stars
5 yellow stars

Except for Rallly, each of these apps allows you to schedule meetings from any device—PC, Mac, iPhone, Android, etc. 

The only caveat is that you’re not using native desktop apps but rather integrations with popular desktop apps. (Each option—other than Rallly—does have a mobile app.)

For example, ScheduleOnce doesn’t actually have its own app for Macs or PCs. But it does have a PC Connector that allows you to connect with Outlook and schedule meetings from there. So in that sense, you can schedule meetings with ScheduleOnce on any operating system that’s compatible with Outlook. 

Similarly, there’s no Google Calendar desktop app. But you can integrate it with the built-in Windows or macOS built-in calendar applications. 

It’s worth noting that, of these apps, only Google Calendar can integrate with your desktop’s built-in applications. The rest rely on native integrations with Outlook to cover their bases when it comes to desktop application compatibility.

Time zones - Best meeting scheduling app

Does the meeting scheduler support multiple timezones?

Integrated with Apps You Use
Google Calendar
Calendly
Doodle
Rally
ScheduleOnce
Timezone Support
5 yellow stars
2 yellow stars
5 yellow stars
5 yellow stars
5 yellow stars

Except for Rallly, each of these apps allows you to schedule meetings from any device—PC, Mac, iPhone, Android, etc. 

The only caveat is that you’re not using native desktop apps but rather integrations with popular desktop apps. (Each option—other than Rallly—does have a mobile app.)

For example, ScheduleOnce doesn’t actually have its own app for Macs or PCs. But it does have a PC Connector that allows you to connect with Outlook and schedule meetings from there. So in that sense, you can schedule meetings with ScheduleOnce on any operating system that’s compatible with Outlook. 

Similarly, there’s no Google Calendar desktop app. But you can integrate it with the built-in Windows or macOS built-in calendar applications. 

It’s worth noting that, of these apps, only Google Calendar can integrate with your desktop’s built-in applications. The rest rely on native integrations with Outlook to cover their bases when it comes to desktop application compatibility.

Best meeting notes app for integrations

How much can I customize my meeting scheduler?

Integrated with Apps You Use
Google Calendar
Calendly
Doodle
Rally
ScheduleOnce
Timezone Support
5 yellow stars
2 yellow stars
5 yellow stars
5 yellow stars
5 yellow stars

Except for Rallly, each of these apps allows you to schedule meetings from any device—PC, Mac, iPhone, Android, etc. 

The only caveat is that you’re not using native desktop apps but rather integrations with popular desktop apps. (Each option—other than Rallly—does have a mobile app.)

For example, ScheduleOnce doesn’t actually have its own app for Macs or PCs. But it does have a PC Connector that allows you to connect with Outlook and schedule meetings from there. So in that sense, you can schedule meetings with ScheduleOnce on any operating system that’s compatible with Outlook. 

Similarly, there’s no Google Calendar desktop app. But you can integrate it with the built-in Windows or macOS built-in calendar applications. 

It’s worth noting that, of these apps, only Google Calendar can integrate with your desktop’s built-in applications. The rest rely on native integrations with Outlook to cover their bases when it comes to desktop application compatibility.

Best meeting notes app for integrations

Winner: Tie between Google Calendar and Calendly

Google Calendar
Calendly
Doodle
Rally
ScheduleOnce
Integrations
Check
Check
Check
Check
Check
Ease of Use
Check
Check
Check
Check
Check
Devices
Check
Check
Check
Check
Check
Time Zone Support
Check
Check
Check
Check
Check
Customization
Check
Check
Check
Check
Check
Overall
4.2
4.2
3.6
1.8
3.6

Overall, on the whole, both Google Calendar and Calendly offer the most robust scheduling opportunities, although both products are quite different.

For a more hands-on approach to meeting scheduling, Google Calendar, which is part of both Gmail and Google Workspace, will be your best option.

If you want to empower others to schedule meetings with you in a simple, clean interface, try Calendly, and you won't be disappointed.

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