The best free alternative
to Notion for meeting notes.

Hugo is streamlined to help your meetings,
whereas Notion piles on features, bogging you down.
Quotation mark
Hugo has honestly saved my ass so many times staying on top of both internal and external meetings. It makes my brain feel lighter!
Hollis Kool
Miro logo
Hollis Kool photo

Is Hugo a good Notion alternative for note-taking in meetings?

Compare notes app features side-by-side.
Hugo logo (blue)
Notion logo
Purpose-built for meetings?
Free plan
Free Plan Limits
10 users max
Basic integrations
Share with only 5 guests
Paid Plan Upgrades
Unlimited users
Premium integrations
Team templates
User roles and groups
Live chat and customer success

SSO and provisioning
Calendar reporting and analytics
Additional compliance and security
Personal Pro:
Unlimited guests
Unlimited team members

Unlimited team members
Advanced permissions
Admin tools

Advanced security
How are notes organized?
Auto-organized based on your calendar
Organize in folders and with tags
Collaborate on docs
Task Management
Yes, but requires customization
Supports handwriting /drawing
Supports Markdown
App Integrations
Send your meeting notes and tasks 20+ apps
Embed other app content in Notion
Chrome Extension
Fully-functional mini-Hugo
Web clipper only
Support & Success
Help Center
How-to Guides & Videos
Vote on Feature Requests
Live Chat Support
Meeting Health Assessment
“In-Person” Virtual Training
Free books on improving meetings and teamwork

What are the top 3 differences between Hugo and Notion?

1 | Hugo is purpose-built for meeting notes and tasks.
With Notion, you can build powerful docs that can do anything. That’s both a blessing, and a curse. What takes hours to build and perfect in Notion, Hugo does out of the box.

2 | Hugo uses your calendar to help you stay organized.
Hugo pulls in your meetings, making it fast and easy to set agendas and take notes. Everything is auto-organized based on your calendar event data, like who is at the meeting and what company they’re at.

Notion stores notes with tags and folders. For a lot of people, this is tedious for meeting notes, because they are only organized by date or who you met with. Hugo auto-organizes by both.

3 | Notion doesn’t help before and after the meeting. Hugo does.
Hugo helps you prepare for meetings with agenda templates and pre-meeting tasks. Then after the meeting, with integrations with 20+ CRMs and project tools, Hugo wants to sync your work with the tools you use everyday. 

Working in Notion provides little benefit before and after, and almost guarantees extra work to send the info where you need it.

How is Hugo the best replacement for meeting notes in Notion?

Connect your meeting notes to the tools you use most

With #tagging, @mentions, and 20+ integrations, you can instantly sync info and create tasks from any meeting note. (No more copying/pasting.)
Quotation mark
We have Hugo connected to Slack, Hubspot, Github, Jira and Zoom. I will never forget the moment when I took my first meeting note in Hugo. It was as if all of my team and apps were in the meeting with me.
Chris Batdorf photo
Luis Barbosa

Stay organized. Show up prepared

Agenda templates and timely reminders help you build better meeting habits without much effort.
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For the meeting itself — the actual oomph is in the notes. It's an alignment moment even before the meeting starts.
Tasha Gideon photo
Tasha Gideon

Shared meeting notes, with privacy built-in

Build a strong culture of shared note-taking on your team. Collaborate on meetings with customers and colleagues. Hugo offers sharing and security options for every kind of meeting, inside and out.
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Everyone can contribute to the agenda ahead of time, collaborate live during the meeting, post in Slack, create tasks, and send a link to the notes for the customer too – without leaving Hugo.
Thom Swanson photo
Thom Swanson
Balti Virtual

Find any note or task in seconds

Hugo auto-organizes your notes by attendees, companies, and meeting details so you don’t have to. Search notes using multiple variables to find exactly what you need.
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Hugo helps me daily. When someone asks me something like ‘I can’t remember but did we make a decision to do x a few weeks ago?’ I can just search my meeting notes to find the answer in less than 30 seconds.
Tom Wells photo
Tom Wells
Unique X
Get Hugo For Free
(free for up to 10 users)
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The calendar integration and templates are huge for me . . . In a meeting-driven world, it has been transformative to have everything so easily documented and searchable.
Nick Valuri
Nick Valluri photo

See Hugo for yourself (3-minute video)

Frequently asked questions

How much does Hugo cost compared to Notion?  

Both Notion and Hugo offer free plans, with options to upgrade for larger teams.

Notion starts at $4/user/month for the Personal Pro plan, but if you’re using Notion for meetings at work, you’ll likely want the team plan, which is $8/user/month.

Hugo also offers paid plans for larger teams (11+) and those who desire premium features. The Pro plan costs $6/user/month.

Should I still use Notion if I switch to Hugo?

Maybe. Hugo ultimately is here to help your meetings. For setting agendas, taking notes, and tracking tasks related to meetings, Hugo is an excellent alternative to Notion.

However, Notion is excellent for a variety of other types of documents. Believe it or not, we even use Notion at Hugo to help with research, brainstorming, and planning our projects. We even sometimes link to Notion docs from our meeting docs in Hugo.

How is Hugo’s task management different from Notion’s?

Most people track tasks using checkboxes in Notion, although you can get a lot more sophisticated than that if you want to use a database.
Hugo also offers checkable boxes. This is quick and easy in both apps. Hugo, however, has full-featured task tracking as well—and you don’t have to set it up or customize it.

For any meeting in Hugo, you can create tasks, assign them, and apply a due date. You can set reminders about your tasks to go into your email, or in Slack. This makes Hugo a great way to track meeting action items. You can also use tasks in Hugo to help prepare for meetings, like by assigning tasks to fill in parts of the agenda or read a document ahead of time.

Can you share Hugo notes with people who don’t use Hugo?

Yes. Just like you can share a Notion doc with anyone, Hugo does the same. Sharing with Hugo may actually be easier.
Since Hugo connects to your calendar, the app knows who is invited to every meeting. This lets us surface smart suggestions for who to share with, so you don’t even need to type someone’s email address, for example.

Can I trust Hugo with my data?

Absolutely. Hugo is the safest place for your meeting knowledge, with investments that support compliance with security protocols like Privacy Shield and SOC2. We also offer a variety of privacy controls, so, for example, you can even have a private meeting note and a shared note for the same meeting.

Learn more about our privacy terms and policies here.

Jason Spinnell photo
Quotation mark
Just as Slack connects us to our colleagues and tools through an innovative collaborative interface, Hugo does the same with meeting notes . . . Hugo will quickly become the go-to solution for organizations that want their teams to be more aligned and their meetings more productive...
Jason Spinnell
Get Hugo Free
Connect your calendar, invite your team and experience better meetings in minutes