1 | Hugo is purpose-built for meeting notes and tasks.
OneNote notes are a generic type of doc, with no specific features to help with meetings.
2 | Hugo uses your calendar to help you stay organized.
Hugo pulls in your meetings, making it fast and easy to set agendas and take notes. Everything is auto-organized based on your calendar event data, like who is at the meeting and what company they’re at.
OneNote stores notes in folders. For a lot of people, this is tedious for meeting notes. Notes are hard to share, get cluttered or lost, and are never looked at again.
3 | OneNote doesn’t help before and after the meeting. Hugo does.
Hugo helps you prepare for meetings with agenda templates and pre-meeting tasks. Then after the meeting, with integrations with 20+ CRMs and project tools, Hugo wants to sync your work with the tools you use everyday.
Working in OneNote provides little benefit before and after, and almost guarantees extra work to send the info where you need it.
OneNote is a free app, and you can pay Microsoft for more storage if you like.
Hugo is free as well, and works with your G Suite or Microsoft 365 calendar.
Hugo also offers paid plans for larger teams (40+) and those who desire premium features. The plan for teams sized 40-100 is $399/month, or ~$4/user if you have 100 users.
All this said, the real cost of using OneNote for your meeting notes and agendas comes in time, effort, and lost notes.
Maybe. Hugo ultimately is here to help your meetings. For setting agendas, taking notes, and tracking tasks related to meetings, Hugo is an excellent alternative to OneNote.
However, OneNote is still useful for a variety of other uses. Just about any non-meetings-related note might make sense in OneNote. If it’s a note that isn’t related to something in your calendar, OneNote is probably still a good place for you to write it.
Most people track tasks using checkboxes in OneNote. Hugo also offers checkable boxes. This is quick and easy in both apps.
Hugo, however, has full-featured task tracking as well. For any meeting, you can create tasks, assign them, and apply a due date. You can set reminders about your tasks to go into your email, or in Slack. This makes Hugo a great way to track meeting action items. You can also use tasks in Hugo to help prepare for meetings, like by assigning tasks to fill in parts of the agenda or read a document ahead of time.
Yes. Just like you can share a OneNote note with anyone, Hugo does the same. Sharing with Hugo may actually be easier.
Since Hugo connects to your calendar, the app knows who is invited to every meeting. This lets us surface smart suggestions for who to share with, so you don’t even need to type someone’s email address, for example.
Absolutely. Hugo is the safest place for your meeting knowledge, with investments that support compliance with security protocols like Privacy Shield and SOC2. We also offer a variety of privacy controls, so, for example, you can even have a private meeting note and a shared note for the same meeting.
Learn more about our privacy terms and policies here.