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Board Meeting

Make your board meetings short, focused, and effective with Redpoint Venture's approach
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‍Preparation

The most important aspect of this meeting is the meeting memo. This way you don't spend half the meeting briefing one another. Here is what you need to include in every board memo: 

  • Each team leader writes their own section, no more than 1-2 pages summarizing the state of the business. Introduction, things going well, challenges, plans for the future, update on items from last time. These sections can contain graphs and charts
  • The CEO summarizes and provides a narrative at the beginning of the document
  • The VP Finance attaches the financial statements and key reports
  • The team circulates the narrative with the board ahead of time. Board members comment and ask questions as they read. The team clarifies points and provides analysis where necessary

Meeting Minutes

Call to Order

  • A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary

‍Attendance

Voting members

  • ‍

Guests

  • ‍

Members not in attendance

  • ‍

‍Approval of minutes

‍A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].

Matters up for decision:

  • Major strategic decisions
  • Routine decisions

Matters up for discussion: 

  • ‍‍

CEO report: 

  • Current pressing issues
  • Matters for approval
  • Update on strategic plan implementation/rollout 
  • Critical Key Performance Indicators 
  • Risk and compliance update
  • Discussion around financial statements and key reports  

Committee minutes 

  • Audit and risk committee
  • Governance committee 

Other matters for discussion

Meeting finalization 

  • Actions to be taken
  • Items for public disclosure
  • Next meeting
  • Meeting close

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How to use this template for your next

Board Meeting

Board meetings with written materials are better. They are shorter, more focused, more effective. There is no briefing section. No one reads slides aloud. There is no guessing what’s interesting to talk about because most of these meetings start with questions. If you have read the materials, you know what is important. So the conversation naturally focuses on the 2-3 most salient topics facing the company.

Great executives and founders use board meetings to help them, and this template from Redpoint Ventures is the ideal framework for more efficient and outcomes-oriented board meetings.

Learn more information about Tomasz's board meeting style here.

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About the author

Tomasz Tunguz

Tomasz Tunguz

Tomasz is a managing director at Redpoint. He is an active blogger at tomtunguz.com and is co-author of Winning with Data, which explores the cultural changes that big data brings to business and shows you how to adapt your organization to leverage data to maximum effect. Before joining Redpoint, Tomasz was the product manager for Google’s AdSense social-media products and AdSense internationalization.

Tomasz attended Dartmouth College, where he rowed on the crew team and graduated as a George Revitz Fellow with a BA in mechanical engineering, a BE in machine learning, and a master’s degree in engineering management.

Managing Director at Redpoint Ventures
Co-author of Winning with Data
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