The most important aspect of this meeting is the meeting memo. This way you don't spend half the meeting briefing one another. Here is what you need to include in every board memo:
Call to Order
Members not in attendance
Approval of minutes
A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].
Matters up for decision:
Matters up for discussion:
Other matters for discussion
As a board member, you have two main jobs: to help the company think strategically about the future, and to help the CEO think strategically about how he or she will execute against that future.
According to Tomasz Tunguz, board meetings with written materials are better. They are shorter, more focused, more effective.
For this board meeting agenda template, there is no briefing section. No one reads slides aloud. There is no guessing what’s interesting to talk about because most of these meetings start with questions. If you have read the materials, you know what is important. So the conversation naturally focuses on the 2-3 most salient topics facing the company.
Great executives and founders use board meetings to help them, and this template from Redpoint Ventures is the ideal framework for more efficient and outcomes-oriented board meetings.
Learn more information about Tomasz's board meeting style here.
Download or copy the template on this board to use this board meeting structure:
When you're sitting at the board meeting, it's not uncommon to feel anxious about what might come out of your mouth or what reaction you'll get from decision makers. But before you even get to the meeting, you can make sure that you're ready for any outcome.
The average board meeting time should be 2-4 hours. However, a board meeting can continue if necessary, to achieve a consensus through discussion and debate. Board meetings do not usually last an entire day except in rare cases, like a merger or acquisition is being considered.