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The most important aspect of this meeting is the meeting memo. This way you don't spend half the meeting briefing one another. Here is what you need to include in every board memo:Â
Call to Order
‍Attendance
Voting members
Guests
Members not in attendance
‍Approval of minutes
‍A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].
Matters up for decision:
Matters up for discussion:Â
CEO report:Â
Committee minutesÂ
Other matters for discussion
Meeting finalizationÂ
Board meetings with written materials are better. They are shorter, more focused, more effective. There is no briefing section. No one reads slides aloud. There is no guessing what’s interesting to talk about because most of these meetings start with questions. If you have read the materials, you know what is important. So the conversation naturally focuses on the 2-3 most salient topics facing the company.
Great executives and founders use board meetings to help them, and this template from Redpoint Ventures is the ideal framework for more efficient and outcomes-oriented board meetings.
Learn more information about Tomasz's board meeting style here.
Tomasz is a managing director at Redpoint. He is an active blogger at tomtunguz.com and is co-author of Winning with Data, which explores the cultural changes that big data brings to business and shows you how to adapt your organization to leverage data to maximum effect. Before joining Redpoint, Tomasz was the product manager for Google’s AdSense social-media products and AdSense internationalization.
Tomasz attended Dartmouth College, where he rowed on the crew team and graduated as a George Revitz Fellow with a BA in mechanical engineering, a BE in machine learning, and a master’s degree in engineering management.
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