Get started with Hugo

It's best to get started with Hugo at your desk.

We'll email you a signup link so you can get started in
Why do I need to signup with Google or Office?
Information Tooltip
Close icon
Back arrow
Back to templates

Formal Meeting Agenda Template

A formal agenda and meeting template conducted according to Robert's Rules of Order.
Calendar icon
Formal Meeting Agenda Template
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Call to Order

A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary.

Attendance 

Voting members


Guests


Members not in attendance


Approval of minutes

A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].

Officer’s Reports


Other Reports


Main Motions

  • Motion by [name] and seconded by [name] that [state the motion here]. The motion [carried or failed] with [#] in favor and [#] against.

Announcements


Adjournment

How to use this template

This formal meeting agenda template will guide you through the standard, specific agenda and procedure that formal meetings usually follow. It begins with a call to order, which signals the beginning of the meeting. The minutes take should, at that time, note all participants in attendance.

The first order of business in a formal meeting is to approve the minutes of the previous meeting (if there was one). Going over the meetings previous minutes helps remind all attendees of past decisions, and any open issues that may need to be revisited.

Illustration for templates
Illustration of silos

The main part of your formal meeting agenda is probably going to be taken up by reports, which are sections of the meeting where people lead presentations and discussions on specific issues. After the reports is the time to make decisions, which are presented to the group in the form of motions. If a motion is seconded, the voting members of the meeting will vote on the motion, with votes in favor or against the motion. Typically a majority vote is required for passage of a motion, although other amounts may be specified by your bylaws. You can also move to amend a motion on the floor, which also requires a majority vote.

Following motions, often organizations will set aside a portion of time for announcements—orders of business that require no discussion or decision. Then, the meeting ends with a motion to adjourn.

50+ Free Agenda Templates

Download the whole library of Hugo templates in both Google Docs and Microsoft Word format.
Download the bundle

Can't find what you need?

Create your own meeting agenda template for you, your team or whole your organization - in minutes.
Create a custom template

Hugo. Connected Meeting Notes.

See exactly how Hugo works.

See Pricing for Teams
Start for Free

Get started with Hugo

Why do I need to signup with Google or Office?
Information Tooltip
Close icon