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Call to Order
A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary.
Attendance
Voting members
Guests
Members not in attendance
Approval of minutes
A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].
Officer’s Reports
Other Reports
Main Motions
- Motion by [name] and seconded by [name] that [state the motion here]. The motion [carried or failed] with [#] in favor and [#] against.
Announcements
Adjournment
This formal meeting agenda template will guide you through the standard, specific agenda and procedure that formal meetings usually follow. It begins with a call to order, which signals the beginning of the meeting. The minutes take should, at that time, note all participants in attendance.
The first order of business in a formal meeting is to approve the minutes of the previous meeting (if there was one). Going over the meetings previous minutes helps remind all attendees of past decisions, and any open issues that may need to be revisited.
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