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What Is The Best Meeting Agenda Software

To avoid losing track of meeting tasks and notes, thousands of teams use meeting agenda software to optimize meeting performance, improve productivity, and increase meeting effectiveness.

The Hugo Team
The Hugo Team
The team transforming meeting productivity
What Is The Best Meeting Agenda Software

Meetings serve an important purpose in nearly every organization. They create a space for teams to discuss ideas, make decisions, and collaborate on ongoing projects.

 

It is no secret that there is a lot of information exchanged before, during, and after a meeting. Without a clear plan to manage the discussions and decisions that happen during meetings, things often slip through the cracks.  

 

To avoid losing track of meeting tasks and notes, thousands of teams use meeting agenda software to optimize meeting performance, improve productivity, and increase meeting effectiveness.

 

In this article, we will take a closer look at the following questions:

  1. Why are meeting agendas important?
  2. What does a meeting agenda software do?
  3. What is the best meeting agenda software?

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Why are meeting agendas important? 

A meeting agenda creates the foundation for successful, effective meetings. Regardless of size or meeting purpose, a meeting agenda is necessary for accomplishing goals and improving business outcomes. The meeting agenda clearly states the meeting objectives, discussion topics, and actionable goals. When used correctly, the agenda keeps the conversation focused and helps hold everyone accountable for action items once the meeting is complete.

 

Simply put, a well-designed and executed meeting plan keeps everyone on the same page before, during, and after the meeting.

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What does a meeting agenda software do?

A meeting agenda software is an online productivity tool designed to help teams automate and streamline their meeting workflow. With this type of software program, teams can easily monitor and track meeting objectives from start to finish. It also acts as a purpose-built space for collaboration, information sharing, and feedback. From executive staff meetings to daily huddles, meeting agenda software programs help teams save time, be more prepared, and get more out of every session.  

Key Features

Meeting agenda software programs have various features that help teams through the lifecycle of a meeting. These purpose-built features enable teams to prepare for meetings, collaborate in real-time, and hold attendees accountable for actionable meeting items.   

 

Think:

  • Time-saving meeting templates to help teams prepare for meetings
  • Real-time note taking functions to keep track of meeting notes and decisions
  • Work app integrations that allow teams to share and organize meeting notes, assign tasks, and access meeting details at any time

 

Although not all meeting agenda software programs are created equal, the information below outlines some of the main features of these programs that help teams run more effective, productive meetings.

Before the Meeting

Great meetings require preparation and planning. Meeting agenda software makes preparing for staff meetings easy and stress-free.

With a meeting agenda software program, teams can:  

  • Schedule meetings – sync your team's calendar with the software to schedule meetings, invite attendees, and even add video conferencing links.
  • Create agendas customizable templates help teams save time preparing the meeting agenda.
  • Share agendas – collaborate with your meeting attendees before you meet by sharing the agenda and allowing them to add notes or suggested talking points.
  • Review notes from previous meetings – easily pull notes from past meetings or import them into your meeting agenda to save time and avoid going in circles during your call.

During the Meeting

Documenting meeting notes is a powerful way to share information and drive successful meeting outcomes. Stay on top of meeting tasks and actions items and generate actionable next steps with these in-meeting functions.

 

With a meeting agenda software, teams can:  

  • Organize meeting notes – collaborate with team members in real-time and record meeting notes in one central place.
  • Record decisions and action items – document important decisions and tasks for action items on the agenda so everyone is informed and accountable for the next steps.

After the Meeting

Once the meeting concludes, meeting agenda tools make it easy for teams to take action and share information across the organization. With a meeting agenda software, teams can:  

 

  • Share meeting notes and decisions – easily share meeting notes with the rest of the team or organization. Highlight findings and add reminders for any necessary follow-up discussions.
  • Delegate and manage action items – take action on decisions by assigning and tracking tasks directly in the program. 
  • Sync meeting details with popular work apps – seamlessly integrate with popular work apps like Asana and Slack so you can easily access meeting information and collaborate with your team.

 

Now that we've reviewed the key features of a meeting agenda software, let's look at specific programs and how they compare to one another.

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The Best Meeting Agenda Software Programs

 

Hugo: Note-taking & meeting management tool

Hugo is a purpose-built meeting notes platform used by thousands of teams in over 100+ countries. Hugo is the only meeting notes solution with a centralized system that connects meeting agendas and tasks with the team calendar. With Hugo, teams can easily share meeting agendas, organize meeting notes, collaborate in real-time, delegate tasks through Hugo, or connect with one of 20+ work app integrations.  

 

Hugo is one of the top-ranked workplace apps – named to Fast Company's prestigious annual list of the World's Most Innovative Companies in 2021. Let's take a closer look at the features inside Hugo that help teams improve outcomes before, during, and after the meeting.

 

Key Features

Before the Meeting

✓ Agenda Templates – use Hugo's library of 100+ pre-built templates or design custom agenda templates to streamline meeting prep

✓ Past Meeting Notes – search for and review past meeting notes

✓ Scheduling – sync Hugo with your Google Calendar, Office, or 365 calendars; create events, invite attendees, and add Zoom links directly to the calendar. 

 

During the Meeting

✓ Note-taking – record meeting notes and tasks in one easy to use space

 

After the Meeting

✓ Task management – assign and track tasks directly in Hugo or sync assignments with any project management tool

✓ Information sharing – share meeting notes and decisions via Hugo, Slack, or email

✓ Meeting feedback – get and give feedback about meeting effectiveness immediately after a meeting concludes

 

Always Available

✓ App integrations – integrate with 20+ work apps and tools, including GSuite, Salesforce, ClickUp, etc.

✓ Live chat support – troubleshoot, ask questions, stay on track

✓ How-to guides and videos – available in Hugo's Blog and Resource Center

✓ Free e-books for continuing education – access two free Hugo e-books to improve teamwork and meet effectiveness

✓ Chrome Extension – fully functional micro version of Hugo 

Pricing

Free plan: free up to 10 users

  • Unlimited docs, tasks, and private templates
  • Basic app integrations
  • Access to over 100+ meeting agenda templates

 

Paid plans: starting at $6/month

  • Everything in basic +
  • Premium app integrations
  • Advanced features like calendar insights and shared team templates
  • Additional support and success management
  • And more.

Fellow: Meeting management tool

Fellow is a popular meeting management tool that helps teams build better meeting habits with collaborative agendas, real-time notetaking, and documentation of action items. The app focuses primarily on meeting productivity and performance. Like Hugo, the app includes pre-built meeting agenda templates, meeting action items, feedback tools, and third-party app integrations. However, unlike Hugo, Fellow does not directly connect meeting agendas and notes to the team calendar.

 

Here's how Fellow stacks up against other meeting agenda software programs.

 Features

Before the Meeting

✓ Agendas – access meeting pre-built meeting templates or build your own

X Past Meeting Notes – review past meeting notes; limited access (45 days)

X  Scheduling – not available directly on platform; must sync via calendar integrations

During the Meeting

✓ Note-taking – record meeting discussions, decisions, and action items; limited search functionality post-meeting

After the Meeting

✓ Task management – use Fellow's action items page to assign and prioritize tasks

X Information sharing – share meeting notes via email or Slack; not available directly in-app

✓ Meeting feedback – feedback tools available with paid plans only

 

Always Available

✓ App integrations – integrate with 40+ work apps and tools

X Live chat support – not available

✓ How-to guides and videos – available via blog articles and newsletter tips

✓ Free e-books for continuing education – one-on-one and team meeting guides available

X Chrome Extension – not available

Pricing

Free plan: free up to 10 users

  • Limited searchable notes
  • No due dates for action items
  • Limited app integrations

 

Paid plans: starting at $6/month

  • Unlimited searchable notes
  • Additional core features
  • Access to all app integrations

Docket: Meeting productivity platform

Docket is another popular meeting management and team collaboration platform. Docket's mission is to promote better alignment and productivity during meetings through planning. The Docket workspace is designed to help teams create agendas, document decisions, and track action items. Unlike Fellow and Hugo, Docket has a limited list of third-party app integrations. Similarly, Docket must be connected to third-party apps to store meeting resources and assign meeting action items.  

 

Let's take a closer look at how Docket stacks up against other meeting agenda software programs.   

Features

Before the Meeting

✓ Meeting Agendas – use pre-built templates or create your own; custom templates only available with paid plans

X Past Meeting Notes – review recurring meeting history; restricted to 1-year with standard paid plan

✓ Scheduling – meeting scheduling is available directly in Docket

During the Meeting

✓ Notetaking – document meeting discussions, decisions, and next steps; notes stored externally via a third-party app

After the Meeting

✓ Task management – basic task management functions available in "My Tasks"; task management integrations recommended

✓ Information sharing – recap distribution available directly in the app

X Meeting feedback – not available with Docket

Always Available

✓ App integrations – yes; but limited to less than ten integrations

X Live chat support – not available

✓ How-to guides and videos – available in Docket Resources center

✓ Free e-books for continuing education – Docket’s "Guide to Awesome Meetings" available

X Chrome Extension – not available

Pricing

Free plan: basic plan available

  • Limited app integrations
  • No custom or shared templates
  • Limited access to meeting history

 

Paid plans: starting at $8/month

  • Access to a complete list of app integrations
  • Custom and shared agenda templates
  • 1-year meeting notes history

Hypercontext

Hypercontext is a meeting management tool built specifically for managers. The app's mission is to empower managers to run more productive 1-on-1 and team meetings. Like the other platforms mentioned above, Hypercontext includes features like meeting agenda templates, notes sharing, and trackable action items.

 

However, Hypercontext focuses more heavily on the manager's role in producing results from meetings. Additionally, Hypercontext has a limited library of third-party app integrations, making it more challenging to integrate this tool with your team's full tech stack. 

 

Let's look at how Hypercontext compares to other meeting agenda software tools.

Features

Before the Meeting

Agendas – customizable meeting agenda templates for all meeting types; custom agendas and collaboration only available with paid plans

Past Meeting Notes – available in meeting archives; limited searchability function

X  Scheduling - not available directly on platform; must sync via calendar integrations

During the Meeting

Note-taking – document meeting notes, minutes, and next steps in the app

After the Meeting

Task management – "next steps" function allows managers to assign, add due dates, and remind

X Information sharing – share meeting notes via email or Slack; not available directly in the app

Meeting feedback – real-time employee feedback and insights are available

Always Available

X App integrations – minimal direct app integrations; requires Zapier to connect most work apps

X Live chat support – not available

How-to guides and videos – available in the Resources center

X Free e-books for continuing education – not available

Chrome Extension - fully functional micro version of Hypercontext

Pricing

Free plan: free up to 1 user

  • Limited ability to integrate with third-party apps
  • No task management or meeting insights features
  • No custom or shared templates

 

Paid plans: starting at $7/month

  • Custom agenda templates
  • AI-powered conversation insights
  • Advanced support and storage

Start Building Better Meetings

Start building better, more productive meetings by taking advantage of the many features and functions of a meeting agenda software. With platforms like Hugo, you can save minutes every day and hours every week on meetings. The average Hugo user saves more than two weeks per year. Hugo is easy to set up and connect with your calendar, so you can start enjoying a smooth workflow that naturally makes your meetings more effective and worthwhile.

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