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50+ Free Meeting Agenda Templates

The best meeting agenda templates for aligned, forward-thinking teams

50+ Free Agendas Templates

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Meeting agenda template FAQs

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What should be included in a meeting agenda?

  • Virtual conference or physical location details
  • Attendees (including mandatory and optional attendees)
  • The meeting goal or objective
  • A list of agenda topics in prioritized order
  • Indicate whether agenda items require a discussion
  • Inform members on how to prepare for the meeting
  • Leave a space at the end for action items
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What are common agenda items for a meeting?

  • Updates. Individuals or teams briefly share progress, obstacles, and achievements
  • Data review. Look at trends in key metrics and results measured from initiatives
  • Positive highlights. Big wins and milestones recently accomplished
  • News. New information that has surfaced including customer feedback, market influences, and industry news
  • Decisions. Topics for discussion where the group should decide on a path forward
  • Main takeaways. At the end of the meeting, review major decisions that were made
  • Action items. Assign responsibility for each agreed-upon task to one person
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How do you create a meeting agenda?

  • Create the agenda in advance
  • Data review. Look at trends in key metrics and results measured from initiatives
  • Identify meeting goals and state them clearly
  • Provide the right level of detail depending on whether the meeting is formal or informal 
  • Use a template like the ones in our library for common/recurring meetings
  • Share the agenda with all attendees before the meeting (preferably at least 1 day in advance)
  • Read: How to create effective meeting agendas for productive meetings
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How do you take minutes in a meeting template?

  • Maximize productivity with a designated note-taker
  • Follow the agenda and fill in notes along the way next to each agenda item
  • Do not include information that is implied by the agenda (e.g. Under ‘Updates’ do not write “An update was given”)
  • Always note any decisions made
  • Assign each action item to a directly responsible individual
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What makes a good meeting agenda?

Good meeting agendas promote engagement, alignment, and accountability. The goal of an agenda is to prepare participants for what is happening at the meeting. The level of detail required will depend on whether the meeting is formal or informal and what the topics are. Learn how to create effective meeting agendas.

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What are meeting agendas and minutes?

Meeting agendas shared documents that help all attendees get aligned before the meeting starts. Once the meeting is underway, agendas help you stay on track and cover what’s important without getting derailed.

Meeting minutes are notes taken based on what happened in the meeting. Minutes are typically used to inform attendees and non attendees about what was discussed in the meeting. Taking sound notes is key to fostering a transparent and effective working environment. 

Agendas help you execute against a shared plan and minutes document that execution for others to stay informed.

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Who should prepare the agenda for the meeting?

By default, the meeting organizer should be responsible for putting together the agenda. In most cases, they have the best grasp of what you want to accomplish and how to get there over your time together. 

With that being said, great meeting agendas are often a joint effort between all attendees. Agendas serve as a team preparation tool before the meeting, and a guide during it. In order to collaborate on agendas, use a shared document tool like Google Docs, Microsoft Word, or Hugo for connected meeting notes.

Hugo. Connected Meeting Notes.

See exactly how Hugo works.

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