Good meeting agendas promote engagement, alignment, and accountability. The goal of an agenda is to prepare participants for what is happening at the meeting. The level of detail required will depend on whether the meeting is formal or informal and what the topics are. Learn how to create effective meeting agendas.
Meeting agendas are shared documents that help all attendees get aligned before the meeting starts. Once the meeting is underway, agendas help you stay on track and cover what’s important without getting derailed.
Meeting minutes are notes taken based on what happened in the meeting. Minutes are typically used to inform attendees and non attendees about what was discussed in the meeting. Taking sound notes is key to fostering a transparent and effective working environment.
Agendas help you execute against a shared plan and minutes document that execution for others to stay informed.
By default, the meeting organizer should be responsible for putting together the agenda. In most cases, they have the best grasp of what you want to accomplish and how to get there over your time together.
With that being said, great meeting agendas are often a joint effort between all attendees. Agendas serve as a team preparation tool before the meeting, and a guide during it. In order to collaborate on agendas, use a shared document tool like Google Docs, Microsoft Word, or Hugo for connected meeting notes.