Team meetings are one of the best opportunities to create alignment and visibility across an organization. How they are run can also be massively influential on company culture, enabling culture to be a key driver of success.
We surveyed professionals across many top organizations—including Shopify, Trello, Drift, Miro, Calendly, and Etsy—to figure out how high-performing teams run their meetings.
If organizations with smooth and effective team meetings are more likely to be efficient and productive in other areas too, the opposite is also true. When run poorly, these business meetings can be a big waste of time, and one that sets a dangerous tone for the organization overall. That’s why it is critical to have clear communication about the meeting's purpose, agenda, goals, and what outcomes are expected.
Having a great staff meeting begins before the meeting starts. A well-organized meeting has a solid meeting agenda. Because team meetings are usually recurring (weekly, monthly, quarterly, etc...) you should invest in creating an agenda template that lists out common agenda topics. That way you can always be ready for your next meeting.
(Don't worry, we have a lot of agenda templates for you to copy or download as Google Docs, Word Docs (.docx) or use for your meetings in Hugo.)
A good team meeting template also leaves room to document action items within the meeting notes. If you want tasks from your meeting to get accomplished, make sure you note those action items!
Here we’ve compiled agenda templates for the most common types of team meetings. From quick stand-ups, to weekly planning meetings, brainstorming, and post-mortems, there are a lot of reasons for teams to meet together.
Below you can find a selection of sample agendas for all these common types of team meetings pulled for our free library of 80+ meeting agenda templates. (Or, scroll back up and download the whole bundle of team meeting templates.)