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Team meetings are one of the best opportunities to create alignment and visibility across an organization. How they are run can also be massively influential on company culture, enabling culture to be a key driver of success. If organizations with smooth and effective team meetings are more likely to be efficient and productive in other areas too, the opposite is also true. When run poorly, these kinds of business meetings can be a big waste of time, and one that sets a dangerous tone for the organization overall. That’s why it is critical to have clear communication about the purpose of the meeting and what outcomes are expected.
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Having a great staff meeting begins before the meeting even starts with the agenda. Below we’ve compiled agenda templates for the most common types of team meetings. From quick stand-ups to weekly planning meetings, there are a lot of reasons for teams to meet together. Below you can find a selection of sample agendas for all these common types of team meetings pulled for our free library of 50+ meeting agenda templates. 👇
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Prior to the First Day
Are all relevant resources and materials prepared for the new hire's first day? This includes employee onboarding paperwork, tools they will need access to, and their workstation. Share any resources the new hire should consult before starting.
Company General Information
Share important company information with the new hire. This includes company values, culture, special achievements, and roadmaps for main objectives.
Company Life
Walk the newcomer through a typical week here. Share your insights into office life. Include information such as typical operating hours, where they can park, how they will access the building, and what the company dress code is.
Tour of the Office
Take the new employee on a tour around the office. Let them know where all the important and common areas (e.g., their workspace, bathroom, kitchen, etc.).
Role Responsibilities
Review the new hire's role and responsibilities. Explain expectations, long-term goals, and how they fit into the company's vision. Note everything here to share with them later for easy reference.
Paperwork Review
Review all relevant paperwork like benefits packages. Share this information here so the employee can easily reference it.
Team Introduction
Introduce the new employee to key stakeholders in their role. Assign them a mentor who can assist them in getting up to speed.
Tools & Resources
Share all tools and accounts relevant to the new employee's role. List them here for easy reference.
Reading & Training Material
Is there any training material or required reading? List them here for easy reference. You can share this prior to the first day if appropriate.
Other Discussion Points
Did the new hire raise any interesting questions or noteworthy topics during the employee onboarding process? Note them here.
Main Takeaways
Create a list of takeaways for both the new hire and your team to help get them acclimated.
Next Steps
What's next? Clarify the agenda for the next few weeks as well as the first project for the new employee. Note this information here to share and make actionable.
Follow-Up
Should we schedule a follow-up meeting to check over paperwork and check in on progress?
Feedback
Plan to review the onboarding process over the next 60 days. Regularly check in with the new employee for their opinion. Note opportunities to improve it and make plans to implement them.
A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary.
Voting members
Guests
Members not in attendance
A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].
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Agenda
What is the purpose of this meeting? Why was it scheduled? Be specific. List any objectives or main talking points.
Discussion Points
Summarize all relevant discussion points here. List any opportunities, issues, or concerns identified.
Main Takeaways
What were the main insights? Were any key decisions made?
Next Steps
What needs to be done now? Who is responsible? Clarify next steps, who's completing them, and when they should be done by. Note this information here to share.
Follow-Up
How will we keep in touch? Should we schedule another meeting?
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General Information
Background about position and candidate.
Role Details
What key responsibilities, requirements, and skills do you want to verify during this job interview?
Relevant Experience
What previous roles, achievements, or anecdotes make this job candidate qualified for this role?
Relevant Qualifications / Training
What relevant degrees, diplomas, certifications, or training does the job applicant have?
Level of Preparation
How prepared was the applicant for the job interview? This is a great indicator of their interest level in the role.
Career Goals
Where does the job candidate see themselves in a few years? How does this role support their vision?
Attitude / Motivation
What did you think of the candidate's attitude towards the role? Is it conducive to succeeding in this position?
Communication / Listening Skills
How were the candidate's written and verbal communication skills? Did they listen? What percentage of time did they speak vs listen?
General Interest in Company / Role
From 1-5, rate the job candidate's interest in the company and role. Are they excited by the opportunity? Does it align with their career goals?
Cultural Fit
How would the candidate fit in with our culture? Are they someone our team would enjoy working with?
General Screening Questions
Include other general questions you'd like to ask as well as candidate responses here.
Recommendation
Do you recommend we proceed with this candidate?
Our Objective
Reiterate the objective of the project
Deadlines/Milestones
Include in the agenda high-level milestones
Project Update Roundtable
Roadblocks & Risks
Next Steps
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Objective
What is the purpose of this team meeting? Include any objectives and discussion topics.
Agenda
Does this meeting have a pre-planned agenda or structure? Include it here for easy reference.
Discussion Points
Summarize all relevant discussion points here.
Main Takeaways
What were the main insights from this team meeting? Include key decisions made, progress reports, and any opportunities, issues, or concerns that should be shared with colleagues.
Other Important Notes
Is there any other valuable information worth sharing? It does not have to be directly related to the meeting topic.
Share
List all key stakeholders not present and other departments that this information should be shared with.
Take Action
Clarify next steps, who's completing them, and when they should be done by. Note this information here to share and assign.
Follow-Up
How will we keep in touch and stay up-to-date about progress? Should we schedule another meeting?
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Team Review
Share updates on overall progress, key metrics, and anecdotes to give your team an up-to-date understanding of current initiatives.
Individual Updates
Allow each team member to briefly share what they've been working on. This includes progress, obstacles, achievements, and any other information that would be valuable for the team.
Positive Highlights
Acknowledge big wins and milestones accomplished since the last weekly meeting. What valuable lessons were learned?
Roadblocks & Concerns
Have any issues or challenges come up since the last weekly meeting? Are there any particular problems a team member is stuck on? How can we help solve them?
New Information
Are there any new metrics, trends, customer feedback, or market influences we should be aware of? What about company announcements or industry news? Share any resources that would help the team understand these concepts better.
Other Important Notes
Summarize any other valuable information that was shared. It does not have to be directly related to the weekly meeting agenda.
Upcoming Priorities
What are the main priorities we should focus on for next week? How are we planning to approach these? What does success look like?
Main Takeaways
What were the main insights from this weekly meeting? Include key decisions made, progress reports, and any opportunities, issues, or concerns that should be shared with colleagues.
Share
List all key stakeholders not present and other departments that this information should be shared with.
Take Action
Clarify next steps for the entire team as well as each individual. Note who's completing them, and when they should be done by. You can assign these tasks from this template.
It’s good for the employee to feel ownership of their one-on-one because the meeting is primarily for their benefit. So, rather than having a manager set the agenda every time, the majority of the agenda should be driven by the employee. Of course, there should still be opportunities for managers to lead the conversation, especially when it comes to topics like coaching and performance. Using a meeting notes app that allows for easy, collaborative agendas can help.
Yes. The word one-on-one is always hyphenated, regardless of whether it is used as a noun, adjective, and adverb.
Writing all three hyphenated words out as one-on-one can be tedious. For brevity in your calendar invites, try using: "1:1" or "Name <> Name."
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