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As a manager or leader, meeting agendas are often your responsibility. That means that you set the tempo for your meetings and decide what’s important. You also act as an example to your company for how meetings should be run. Done right, your team will emulate your best practices in their own meetings. Every good meeting has a foundation in a good agenda to help drive the meeting forward. What topics should you make sure to include on that agenda?
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Below is a collection of agenda examples for common leadership meetings — from board meetings, to planning meetings, to your company-wide all-hands. Of course, these aren’t the only meetings you’ll be running. For more templates for meetings in any department, check out these 50+ meeting agenda examples. 👇
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Track progress on metrics, goals vs. actual. Where are we off from the plan? Why?
Keep everyone up to date, look for efficiencies, and help each other get unblocked.
Name
Name
Before the meeting, select a project or area of the business to do a deep dive into. Have someone give a presentation on that area.
Is there anything to be communicated to the entire company?
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Call to Order
A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary.
Attendance
Voting members
Guests
Members not in attendance
Approval of minutes
A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].
Officer’s Reports
Other Reports
Main Motions
Announcements
Adjournment
Track progress on metrics, goals vs. actual. Where are we off from the plan? Why?
Share key updates and provide a “State of the Union.”
Keep everyone up to date, look for efficiencies, and help each other get unblocked.
Recent wins
Current priorities
Anything you are stuck on?
Recent wins
Current priorities
Anything you are stuck on?
Improve your long-term business results through an interactive learning or team-building experience.
Chose one challenge or area of priority.
Check-in and good news
-- Break --
What should be the focus of this quarter?
Company top 3-5 priorities
Individual top 3-5 priorities
Tell the story of the company using the fewest number of metrics/charts to properly frame the current status.
It’s good for the employee to feel ownership of their one-on-one because the meeting is primarily for their benefit. So, rather than having a manager set the agenda every time, the majority of the agenda should be driven by the employee. Of course, there should still be opportunities for managers to lead the conversation, especially when it comes to topics like coaching and performance. Using a meeting notes app that allows for easy, collaborative agendas can help.
Yes. The word one-on-one is always hyphenated, regardless of whether it is used as a noun, adjective, and adverb.
Writing all three hyphenated words out as one-on-one can be tedious. For brevity in your calendar invites, try using: "1:1" or "Name <> Name."
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