Traditional board meetings often follow a very formal structure that begins with a call to order and proceeds through reports from officers, and motions. However, a new style of board meeting has emerged in the last ten years that follows a procedure more akin to how most meetings are run today. This is a more practical template for board meetings, one that does away with many formalities in favor of digging deeper into the issues.
Before we get into this agenda sample for this new kind of board meeting, let’s talk about your deck. Every board meeting also has a presentation that is distributed before the meeting and put up on a projection during the session. Your agenda and your deck are inextricably linked. So, as you plan your board meeting, you should use this agenda template as a structure for your board deck, as well. But, having a written agenda is also helpful, since you will want to take notes or minutes during the meeting, and filling in an agenda is one of the best ways to take meeting notes.
This sample board meeting agenda opens with a session on the Big Picture. Here the CEO has an opportunity to frame the board meeting in context. Keep this framing somewhat brief and at a very high level. Everything brought up here will be addressed in more detail later on.