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Formal Board Meeting Minutes

Get everyone aligned. Create a formal agenda and meeting minutes for your board meeting
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Call to Order

A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary.

Attendance 

Voting members


Guests


Members not in attendance


Approval of minutes

A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].

Officer’s Reports


Other Reports


Main Motions

  • Motion by [name] and seconded by [name] that [state the motion here]. The motion [carried or failed] with [#] in favor and [#] against.

Announcements


Adjournment

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Formal Board Meeting Minutes

This board meeting agenda template follows a traditional formal structure that dates back over 100 years. This sample agenda is designed to be able to be easily filled in with minutes for the board meeting, with various places to customize names and other information.

It is customary in these types of board meetings to call the meeting to order and note the attendance of those present. Following that, the minutes from the previous meeting are reviewed and approved.

The meat of the board meeting, however, is made up of reports from officers as well as others who have been invited to present at the meeting. As these reports take place, motions may be proposed, seconded, and voted upon, all of which should be noted in the motions section of this agenda sample.

The agenda ends with announcements that require no significant discussion or decision. Once announcements conclude, the board meeting is formally adjourned.

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