Meetings are one of the best opportunities to create alignment and visibility across an organization. How they are run can also be massively influential on company culture, enabling culture to be a key driver of success.
Below is a selection of templates for the most common meetings. For more meeting agendas of all kinds, visit our whole library which includes 50+ agenda template examples. 👇
How are both of you feeling at work? Anything new? Anything exciting planned? Take some time to catch up with each other.
Roadblocks & Concerns
Have any issues or challenges come up since the last one-on-one? How can we help?
What have we accomplished since our last meeting? What valuable lessons were learned?
Update on Objectives
What are the most important things we'll focus on going forward? Are there any new objectives? How do these fit into the short-term and long-term goals?
What steps must be taken to make progress on our goals? List them here as well as who is responsible for what. Set clear expectations and timelines.
What was mentioned that should be noted and deferred? Is there anything either party would like to discuss during the next one-on-one?
Is there any other noteworthy feedback? How can we help each other be more successful?
How will we keep in touch and stay up-to-date about progress? Should we schedule another one-on-one?
What is the main purpose of this sprint? Define key objectives below.
What user stories match the sprint goal? Share this with your team prior to the meeting so they can contribute. Break each user story down into individual tasks. Make sure each task has as much information as possible. Include important metrics.
Epics to be Delivered
List out the epics that we're planning to start or deliver during this sprint.
Scope of Work Clarification
Revisit your definition of "done." Decide on the acceptance criteria that will be used to determine when each individual task is complete. Make sure all of this realistically aligns with your team's capacity.
Key Risks & Concerns
What potential issues could come up based on the goal and sprint backlog? How can we solve them? Does the scope of work allot enough time for unexpected issues?
Notes and Takeaways
What were the main insights and discussion points from this sprint planning session?
Get verbal confirmation from your team about the next steps to be taken. Clarify who's completing them and when they should be done by. Note this information here to share and assign.
How will we keep in touch and stay up-to-date about progress? Should we schedule a follow-up meeting?
Share updates on overall progress, key metrics, and anecdotes to give your team an up-to-date understanding of current initiatives.
Allow each team member to briefly share what they've been working on. This includes progress, obstacles, achievements, and any other information that would be valuable for the team.
Acknowledge big wins and milestones accomplished since the last weekly meeting. What valuable lessons were learned?
Roadblocks & Concerns
Have any issues or challenges come up since the last weekly meeting? Are there any particular problems a team member is stuck on? How can we help solve them?
Are there any new metrics, trends, customer feedback, or market influences we should be aware of? What about company announcements or industry news? Share any resources that would help the team understand these concepts better.
Other Important Notes
Summarize any other valuable information that was shared. It does not have to be directly related to the weekly meeting agenda.
What are the main priorities we should focus on for next week? How are we planning to approach these? What does success look like?
What were the main insights from this weekly meeting? Include key decisions made, progress reports, and any opportunities, issues, or concerns that should be shared with colleagues.
List all key stakeholders not present and other departments that this information should be shared with.
Clarify next steps for the entire team as well as each individual. Note who's completing them, and when they should be done by. You can assign these tasks from this template.
It’s good for the employee to feel ownership of their one-on-one because the meeting is primarily for their benefit. So, rather than having a manager set the agenda every time, the majority of the agenda should be driven by the employee. Of course, there should still be opportunities for managers to lead the conversation, especially when it comes to topics like coaching and performance. Using a meeting notes app that allows for easy, collaborative agendas can help.
Yes. The word one-on-one is always hyphenated, regardless of whether it is used as a noun, adjective, and adverb.
Writing all three hyphenated words out as one-on-one can be tedious. For brevity in your calendar invites, try using: "1:1" or "Name <> Name."