Design meetings are among the more unique types of meetings in any business, requiring more brainstorming and critique than meetings run by other teams. They’re often highly collaborative, with real concepts and prototypes taking center stage. But even if you know what project is going to be discussed, having an agenda for the meeting helps keep the meeting on track and moving forward.
Below is a selection of templates for the most common types of design-focused meetings. For more meeting agendas of all kinds, visit our whole library which includes 50+ agenda template examples. 👇
State your project’s audience and objective in a clear and focused way.
Brainstorming is a place and time where anything goes. Rules:
Start sharing ideas. Note them somewhere where everyone can see (whether that be a poster, whiteboard, or in your Hugo meeting notes in the highlighted area below). To keep your creative juices flowing you may also want to provide toys, coloring books, magazines, doodling pads etc.
Stop and take a vote on each idea. Thumbs up or down. Toss the ideas that lack support.
Look at the best ideas from halftime. Ask if there are ways to improve them, or come up with ideas that are similar.
Once you’ve covered each of the good ideas, generate more new ideas just as you did at the beginning of the session.
Video Call Link:
Design Prototype Link:
Give a brief summary of the project goal or problem you are trying to solve with this design including relevant info on the audience and expected results.
Present the design. Optionally, if you have more than one version, you may want to show all versions and explain your analysis of them.
The group will then discuss the design. Rather than making observations or judgments, try to mostly ask questions, such as:
Note insights about the design here. Remember, you do not need to decide what to do with this information at this meeting. The main purpose is to get new thinking out into the open.
Note any documents that need to be reviewed or activities that need to be completed before the workshop.
Focus on the customer’s actual experiences. Prioritize them in order of severity and choose one or two to focus on. Resist the desire to skip ahead to “fixing” until you have organized the problems you are going to solve.
It’s time to figure out how to solve the problem, design the flow, or develop the plan.
List your potential solutions in the following format --> Solution | Impact | Effort
Store topics and ideas that are out of scope or beyond reach for this workshop.
What is being tested?
What is being measured/evaluated?
Example questions to ask
Negative Feedback / Concerns
Notes / Quotes for Marketing
It’s good for the employee to feel ownership of their one-on-one because the meeting is primarily for their benefit. So, rather than having a manager set the agenda every time, the majority of the agenda should be driven by the employee. Of course, there should still be opportunities for managers to lead the conversation, especially when it comes to topics like coaching and performance. Using a meeting notes app that allows for easy, collaborative agendas can help.
Yes. The word one-on-one is always hyphenated, regardless of whether it is used as a noun, adjective, and adverb.
Writing all three hyphenated words out as one-on-one can be tedious. For brevity in your calendar invites, try using: "1:1" or "Name <> Name."