Overview & Objective
State your project’s audience and objective in a clear and focused way.
State the Ground Rules
Brainstorming is a place and time where anything goes. Rules:
First Half: Brainstorm
Start sharing ideas. Note them somewhere where everyone can see (whether that be a poster, whiteboard, or in your Hugo meeting notes in the highlighted area below). To keep your creative juices flowing you may also want to provide toys, coloring books, magazines, doodling pads etc.
Stop and take a vote on each idea. Thumbs up or down. Toss the ideas that lack support.
Improve on the Best Ideas
Look at the best ideas from halftime. Ask if there are ways to improve them, or come up with ideas that are similar.
Brainstorm Round Two
Once you’ve covered each of the good ideas, generate more new ideas just as you did at the beginning of the session.
Video Call Link:
Design Prototype Link:
Goal or Problem
Give a brief summary of the project goal or problem you are trying to solve with this design including relevant info on the audience and expected results.
Present the design. Optionally, if you have more than one version, you may want to show all versions and explain your analysis of them.
The group will then discuss the design. Rather than making observations or judgments, try to mostly ask questions, such as:
Notes & Unanswered Questions
Note insights about the design here. Remember, you do not need to decide what to do with this information at this meeting. The main purpose is to get new thinking out into the open.
Note any documents that need to be reviewed or activities that need to be completed before the workshop.
Focus on the customer’s actual experiences. Prioritize them in order of severity and choose one or two to focus on. Resist the desire to skip ahead to “fixing” until you have organized the problems you are going to solve.
It’s time to figure out how to solve the problem, design the flow, or develop the plan.
Size & Prioritize
List your potential solutions in the following format --> Solution | Impact | Effort
Do we need to...
Store topics and ideas that are out of scope or beyond reach for this workshop.
What is being tested?
What is being measured/evaluated?
Running the test
Example questions to ask
Negative Feedback / Concerns
Notes / Quotes for Marketing
Good meeting agendas promote engagement, alignment, and accountability. The goal of an agenda is to prepare participants for what is happening at the meeting. The level of detail required will depend on whether the meeting is formal or informal and what the topics are. Learn how to create effective meeting agendas.
Meeting agendas shared documents that help all attendees get aligned before the meeting starts. Once the meeting is underway, agendas help you stay on track and cover what’s important without getting derailed.
Meeting minutes are notes taken based on what happened in the meeting. Minutes are typically used to inform attendees and non attendees about what was discussed in the meeting. Taking sound notes is key to fostering a transparent and effective working environment.
Agendas help you execute against a shared plan and minutes document that execution for others to stay informed.
By default, the meeting organizer should be responsible for putting together the agenda. In most cases, they have the best grasp of what you want to accomplish and how to get there over your time together.
With that being said, great meeting agendas are often a joint effort between all attendees. Agendas serve as a team preparation tool before the meeting, and a guide during it. In order to collaborate on agendas, use a shared document tool like Google Docs, Microsoft Word, or Hugo for connected meeting notes.