Get started with Hugo

Why do I need to signup with Google or Office?
Information Tooltip
Close icon

One-on-One

Agenda Templates

The best meeting agenda templates for aligned, forward-thinking teams

Back arrow
Back to templates

Borrow best practices from leading teams

Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Pellentesque semper ultricies nibh posuere bibendum. Ut vel dui eleifend, ultricies magna vitae, volutpat nunc. Suspendisse vestibulum placerat est sed laoreet. Vestibulum non sollicitudin arcu. Integer semper mi vel tempus venenatis. Mauris imperdiet malesuada libero cursus ultricies. Nunc mollis placerat mollis. Vestibulum hendrerit erat sit amet felis hendrerit elementum.Etiam maximus arcu lorem, vitae interdum ante aliquam ac. Phasellus sollicitudin ornare elit.

Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Pellentesque semper ultricies nibh posuere bibendum. Ut vel dui eleifend, ultricies magna vitae, volutpat nunc. Suspendisse vestibulum placerat est sed laoreet. Vestibulum non sollicitudin arcu. Integer semper mi vel tempus venenatis. Mauris imperdiet malesuada libero cursus ultricies. Nunc mollis placerat mollis. Vestibulum hendrerit erat sit amet felis hendrerit elementum.Etiam maximus arcu lorem, vitae interdum ante aliquam ac. Phasellus sollicitudin ornare elit.

One-on-one meetings are a great way to build relationships between managers and their team members, address workplace issues, and keep employees engaged. These kinds of meetings are suitable for a range of personal topics, from how an employee is feeling at work, to what their career goals are, to providing feedback about challenges and how they might behave differently in the future.

Vital cover
Free Guide: Vital Meetings
Fewer, shorter, more productive team meetings
Download now

Not all one-on-one’s follow exactly the same agenda template. They can vary based on the roles and relationships of both parties, as well as whether the team member is remote, and how often the one-on-one meeting is occurring, whether that be weekly, monthly, and so forth. Below are sample one-on-one meeting agendas for you to use depending on what is most appropriate in your circumstance. For more tips on having great one-on-one’s, also check out the FAQ at the bottom of this page or visit our whole library which includes 50+ agenda template examples. 👇

One-on-One

One-on-One: Catching Up 1:1

One-on-One: Coaching Mentoring 1:1

One-on-One: Goal Setting 1:1

One-on-One: Manager Monthly 1:1

One-on-One: Manager Weekly 1:1

One-on-One: Remote Employee 1:1

One-on-One

Cultivate strong relationships and get aligned in 30 minutes with our one-on-one agenda template.
Calendar icon
One-on-One
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Check-In

How are both of you feeling at work? Anything new? Anything exciting planned? Take some time to catch up with each other.

Roadblocks & Concerns

Have any issues or challenges come up since the last one-on-one? How can we help?

Recognize Wins

What have we accomplished since our last meeting? What valuable lessons were learned?

Update on Objectives

What are the most important things we'll focus on going forward? Are there any new objectives? How do these fit into the short-term and long-term goals?

Action Items

What steps must be taken to make progress on our goals? List them here as well as who is responsible for what. Set clear expectations and timelines.

Revisit Later

What was mentioned that should be noted and deferred? Is there anything either party would like to discuss during the next one-on-one?

Feedback

Is there any other noteworthy feedback? How can we help each other be more successful?

Follow-Up

How will we keep in touch and stay up-to-date about progress? Should we schedule another one-on-one?

One-on-One: Catching Up 1:1

Sync up with your teammates on important projects, tasks, priorities, and needs.
Calendar icon
One-on-One: Catching Up 1:1
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

The Upcoming Week

Set expectations and align on near-term priorities for the week ahead.

Review Priorities

Where are we in relation to our goals/plan? Reiterate top priorities to reinforce focus.

Comment on Recent Work

Review recent successes or failures to guide future work.

Status Update and Course Correction

How is x, y, and/or z task going? Offer guidance on work in progress.

New Information

Review new, relevant information.

Follow-Up

One-on-One: Coaching Mentoring 1:1

Help employees grow and develop with a meeting agenda geared to coaching and mentoring.
Calendar icon
One-on-One: Coaching Mentoring 1:1
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Objective(s)

Outline the objectives of the session.

Review

Review actions and learning from or since the last session (if applicable).

Questions or Issues

What questions or issues keep coming up? Figure out what to do to avoid—or mitigate the impact of—persistent issues.

Future Planning

What do you need to do to continue growing and discovering? i.e. developing skills, changing your approach, etc.

Mentor/Mentee Feedback 

What can we do to make these sessions more valuable? Provide feedback both ways, mentee to mentor and mentor to mentee. 

Follow-Up

When is our next one-on-one check-in? Summarize any action items arising from the one-on-one.

One-on-One: Goal Setting 1:1

Create an aligned roadmap for success with your team member using this sample agenda.
Calendar icon
One-on-One: Goal Setting 1:1
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Big Picture

Where do you see your career going in the short/long-term? 

Career Growth — Organizational Mandates Alignment 

Where do the organization’s mandates most closely align with your career goals? Discuss how [the direct report’s] job function fits into organizational goals.

Goal-Setting Part 1 - Aspirational

Brainstorm measurable, meaningful short and long-term career goals

Goal-Setting Part 2 - Actionable

Brainstorm measurable, meaningful short and long-term goals to create stepping stones towards achieving specific organizational mandates.

Follow-Up

Do we need solo time to build on this? Should we review our goals again? When will we connect again to measure progress? 

One-on-One: Manager Monthly 1:1

Example meeting for managers to run strategic, growth-oriented one-on-ones on a monthly basis.
Calendar icon
One-on-One: Manager Monthly 1:1
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Opener Question

Start with an open-ended question. What has got you excited at work? 

Note Progress & Highlight Wins 

How is _____ going? Discuss long-term initiatives. 

Tell me about some recent successes? (AND/OR) What projects have we wrapped up successfully recently? Highlight shorter term wins. 

Review Lessons Learned

What have you learned over the past 1 - 3 months? Highlight learnings.

Overcome Persistent Obstacles

What is slowing you down, making your job less enjoyable, or preventing you from achieving your career goals? How can we fix that? 

Plan to remove specific roadblocks and create action items.

Open Evaluation and Feedback

How can we improve our working relationship? What could I (the manager) do better?

Open Floor

Open discussion. What’s been keeping you up at night? What do you want more of?

Follow-Up

Wrap up and follow up. When’s our next one-on-one?

Action items:


One-on-One: Manager Weekly 1:1

Simple meeting agenda example for managers to make the most of your weekly one-on-ones.
Calendar icon
One-on-One: Manager Weekly 1:1
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Intro question

Start with an open-ended question. How was last week? What’s been working well for you lately? 

Celebrate Wins & Lessons Learned

What have we accomplished since our last meeting? Note progress on important initiatives.

How can we be better? Highlight lessons learned from the previous week.

Remove Roadblocks

What (if anything) is stopping—or slowing down—your progress? How can we remove that roadblock? What support do you need? 

Plan to remove specific roadblocks and create action items.

Two-Way Evaluation and Feedback

How are we doing? How can we work together more effectively? 

Open Discussion

Provide time for open discussion. Is there anything else you want to talk about? 

Follow-Up

Should we schedule another one-on-one? Review any action items arising from the one-on-one.

Action items:


One-on-One: Remote Employee 1:1

Productive one-on-one meeting agenda template designed with remote team members in mind.
Calendar icon
One-on-One: Remote Employee 1:1
,  Wednesday, August 18
BoldItalicsUnderlineFormatBulletNumberedLinkMentionTagAttach
Profile pictureProfile pictureProfile picture

Warm up

Start with a light, open-ended question. What’s been keeping you busy?

Highlight Achievements

What milestones have we hit since our last check-in? Note progress on important initiatives and emphasize takeaways.

Problem Solving

What’s stopping you from being more productive? How can management help you be more productive? 

Plan to remove specific inefficiencies or roadblocks. Create action items.

Two-Way Evaluation and Feedback

What are we doing well? What can we do better? Discuss ways to create value for manager, employee, and the organization.

Open Discussion

Provide space for open discussion. What’s got you excited? Worried? Annoyed?

Follow-Up

When is our next one-on-one check-in? Summarize any action items arising from the one-on-one.

Action items:


50+ Free Agendas Templates

Download the whole library of Hugo templates in both Google Docs and Microsoft Word format.
Download the bundle

Can't find what you need?

Create your own meeting agenda template for you, your team or whole your organization - in minutes.
Create a custom template
One-on-One

Agenda Template FAQs

Plus signMinus sign

How do you make team meetings more engaging?

The best meetings involve the whole room, not just one or two presenters. Here are a few ways to encourage more engagement:
  • Ask others to contribute to the agenda. Having a shared agenda helps everyone in the room feel responsible for the meeting’s success.
  • Make small talk as people are settling in. When you show up early, get the conversation flowing instead of burying your head in your laptop or your phone.
  • Don’t do all the talking. Invite fellow participants to lead discussions and provide updates.
  • Give updates before the meeting. Provide materials to review before the meeting so that you can focus on the discussion and decision-making when everyone is together.
  • Do a deep dive into one topic. Focus on a single challenge to tap into the collective intelligence of everyone attending.
  • Keep a sense of humor. Cracking the occasional joke will help meeting participants feel open to expressing their own ideas.
Plus signMinus sign

What agenda topics are most common in team meetings?

Team meetings are among the most common and most important meetings in any workplace. Agendas for these types of meetings range wildly, but all topics usually fall into one of these categories:
  • Introductions. If they don’t already, make sure everyone in the room knows who each other are.
  • Updates. Updates are extremely common in team meetings, but often they are also the hog a lot of time without providing a lot of value. Summarize updates on the agenda when possible and keep them brief.
  • Discussions. This one speaks for itself.
  • Decisions. If a decision needs to be reached during the meeting, note it explicitly on the agenda.
  • Next steps. While not a significant part of the agenda, it’s important to always agree on action items from a meeting and who owns them.
Plus signMinus sign

What are some fun and cool team meeting ideas?

  • Go around the table with an icebreaker. Get to know each other by having everyone answer the same question.
  • Change up the location. Get out of the conference room and into the break room, or on the lawn outside.
  • Start at a weird time. Pick something memorable like 1:23 pm.
  • Get some exercise. Switch things up during a long meeting by having everyone take a run around the block, do as many pushups they can do, or some other physical activity to get the blood pumping.
  • Pass out prizes. Have a pile or swag, or candy bars, or coffee gift cards up at the front of the room. Whenever someone makes a spectacular contribution, toss them a prize.
Plus signMinus sign

What are good questions to ask in a one-on-one?

Personal/rapport-building:
  • What worries you? What keeps you up at night?
  • What are you most excited about?
  • How’s life outside work?
  • What do you like to do on the weekends?
  • What are your big dreams in life outside of work?
Career growth:
  • What skills would you like to develop?
  • Do you feel challenged in your role?
  • Is there any training or education we should be investing in for you?
  • How do you see your role evolving?
  • Do you feel like you’re making progress on your career goals?
  • Who in the company would you like to learn from?
Giving/receiving feedback:
  • Do you feel you’re getting enough feedback?
  • What’s an area where you would like help or coaching?
  • What’s an aspect of your job you’d like to improve?
  • How can I help you be more effective?
  • What is something I can do better?
  • What have past managers done that you’d like me to do as well?
Plus signMinus sign

Why have one-on-ones with your employees?

One-on-one meetings have many benefits:
  • Help employees build better relationships with their managers 
  • Provide opportunities for coaching and training
  • Encourage employees to feel valued at work
  • Discuss performance and areas of improvement
  • Find out what employees are (and are not) excited about
  • Learn how managers can better help employees
Plus signMinus sign

What should be discussed in a marketing meeting?

Every successful marketing team meeting should cover the following topics:
  • Set an agenda. Always create an agenda before the meeting.
  • Share wins. Start your meeting on a positive note.
  • Metrics review. Share meaningful data that relates to your main goals.
  • Quick updates. If you’re going to do an update roundtable, keep it snappy!
  • Retrospectives. Reflect on past campaigns and what could have gone better.
  • Brainstorming. Gather ideas from the team for upcoming initiatives.
  • Planning. Make clear decisions based on your discussions.
  • Tasks. Assign all next steps to a directly responsible individual.
Plus signMinus sign

What are some marketing meeting best practices?

Make sure every marketing meeting passes the PANTS Test — straight from our favorite framework: Vital Meetings.
  • Purpose - State the reason for the meeting
  • Agenda - Always set an agenda
  • Notes - Designate one person to take notes for the meeting
  • Tasks - End every meeting with tasks or action items
  • Shared - Share meeting notes with anyone who might benefit
Plus signMinus sign

What are the different types of marketing meetings?

Whether they are entirely internal or with an agency, marketing meetings usually fall into one of the following categories:
  • Brainstorming
  • Content Planning
  • Campaign Planning
  • Campaign Kick-Off Meeting
  • PR (Press Relations) Meeting
  • Team Sync-ups
Plus signMinus sign

Who should set the agenda for a one-on-one meeting?

It’s good for the employee to feel ownership of their one-on-one because the meeting is primarily for their benefit. So, rather than having a manager set the agenda every time, the majority of the agenda should be driven by the employee. Of course, there should still be opportunities for managers to lead the conversation, especially when it comes to topics like coaching and performance. Using a meeting notes app that allows for easy, collaborative agendas can help.

Plus signMinus sign

Should one-on-one be hyphenated?

Yes. The word one-on-one is always hyphenated, regardless of whether it is used as a noun, adjective, and adverb.

Plus signMinus sign

What are other ways to spell one-on-one?

Writing all three hyphenated words out as one-on-one can be tedious. For brevity in your calendar invites, try using: "1:1" or "Name <> Name."

Hugo. Connected Meeting Notes.

See exactly how Hugo works.

See Pricing for Teams
Start for Free