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Project Management Team Meeting

Use Lenny's template to get everyone aligned and energized in your next PM team meeting
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Lighten the mood

Say hello and add a bit of joy to the meeting. Get everyone to share something fun they did recently, the best thing they ate over the weekend, etc. 

What problem are you trying to solve? 

Write this out. 

There are three main types of meeting goals:

  1. Understanding: Make sure everyone feels like they know what’s going on, inside, and outside the team
  2. Alignment: Make sure everyone on the team is aligned
  3. Connection: Tighten the bonds between everyone on your team

Manager shares useful information

What’s important for the team to know about what’s happening inside and outside of the team?

  • Upcoming changes to the team
  • Updates on planning timelines etc 

Team members useful information

  • Upcoming launches
  • Process changes
  • Learnings, etc

Next Steps 

  • Highlight the main insights from the meeting and the upcoming priorities
  • Clarify who's in charge of completing the next steps and expected completion dates

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How to use this template for your next

Project Management Team Meeting

Project management team meetings can be one of your most fun and valuable meetings, getting everyone aligned and energized, but they can also easily be your most painful. To make your PM meetings seamless put the agenda for each meeting into a shared doc and link to it in the invite, let attendees add to the agenda prior to the meeting. I’d suggest meeting one to two times a month. The bigger the team, the less frequent. 

Also, no laptops allowed.

Read more about Lenny's PM meetings here.

Project Management Team Meeting

About the author

Lenny Rachitsky

Lenny Rachitsky

Lenny founded Localmind in 2010. Localmind is a location-based consumer app, which was acquired by Airbnb in 2012. At Airbnb, Lenny worked as a product manager and product lead between 2012-2019. Currently, Lenny is a self-employed writer based in San Francisco.

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