Weekly Team Meeting

How to have well-run team meetings with Trello's meeting style

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TEMPLATE BY
Jessica Webb
Product Marketing Senior Team Lead
at
Trello

Say Hi

Make sure everyone's here and ask for a volunteer scribe.

Kickoff each meeting with a quick update from each team

If anyone else has any questions about something relating to one of the other teams, now is your chance to ask. (2 min per update)

  • Marketing
  • Design
  • Data & Analytics
  • Product Managers
  • Community
  • International

Go through the items that people added to the agenda

Ask whoever added the item to introduce it and lead that part of the conversation. 

Sum up next steps/actions

  • Clarify what actions need to be taken and assign a responsible person for each task
  • Choose someone else on the team to be meeting lead next time and add it to next week's agenda

How to use this template for your next 

Weekly Team Meeting

Choose a different team member to run each meeting. They're in charge of wrangling any last minute attendees (messaging them if they're not there), running the meeting, making sure everything on the cards is covered, keeping us all on topic, and tabling conversations for auxiliary/follow up meetings if they run long. 

When you're running through the agenda items, if the topic's running long (everyone's time is being used for this), politely cut it off and suggest moving it out of the meeting. This helps your meetings to run on time.

Read more about Jessica's weekly team meetings here

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