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Weekly Team Meeting

Jessica Webb

Product Marketing Senior Team Lead

Trello

How to have well-run team meetings with Trello's meeting style

Use this template

Say Hi

‍Make sure everyone's here and ask for a volunteer scribe.

Kickoff each meeting with a quick update from each team

If anyone else has any questions about something relating to one of the other teams, now is your chance to ask. (2 min per update)

Marketing
Design
Data & Analytics
Product Managers
Community
International

Go through the items that people added to the agenda

Ask whoever added the item to introduce it and lead that part of the conversation.

Sum up next steps/actions

Clarify what actions need to be taken and assign a responsible person for each task
Choose someone else on the team to be meeting lead next time and add it to next week's agenda‍

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How to use this template for your next

Weekly Team Meeting

Choose a different team member to run each meeting. They're in charge of wrangling any last minute attendees (messaging them if they're not there), running the meeting, making sure everything on the cards is covered, keeping us all on topic, and tabling conversations for auxiliary/follow up meetings if they run long.

When you're running through the agenda items, if the topic's running long (everyone's time is being used for this), politely cut it off and suggest moving it out of the meeting. This helps your meetings to run on time.

Read more about Jessica's weekly team meetings here.

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About the author

Jessica Webb

Jessica is a product marketing senior team lead at Trello, where she has been working since 2016. She loves all things customer, content, and growth. Jessica thrives on new experiences and meeting people.